L’ecole Des Petits
Executive Meeting Agenda
November 5, 2015
In Attendance: Niki Dionne-Nielsen, Patricia Riopel, Zinnie Breitkreutz, Helene N’dour, Genessa Belzile, Danielle Andersen
Meeting Called To Order: 7:05 pm
Approve Minutes for last meeting: Patricia, Danielle Seconded
Approve Agenda: Patricia, Danielle Seconded
Presidents Report:
•	Rent Cheques – Braden Equities lost our years’ worth of rent cheques, had to re-issue them and cancel them. $10 per cheque to cancel at the bank and $15 to print all new cheques for a total of $135 coming back to the school; 
•	Beaumont/Nisku Christmas Elves Society – contacted by Suzzanne Hobson. She would like to know if we would like a collection bin dropped off at the school to collect toys, food and provide general awareness for the program. They will collect and empty the bin on regular intervals.  Do we want a bin at the playschool?  The board decided no, already fundraising and shoeboxes happening at the school.
•	Christmas get together for board members with a quick meeting – For December, do we want to have a meeting or meet up in the new year? Would we like to have a supper with all the board members – could be potluck or at a restaurant? Prefer a potluck at the preschool with Board members, and a $10 gift exchange, it is more intimate. $10 Gift exchange also. Hold it at the preschool.
Vice Presidents Report:
•	Fundraising Update - Approximately $1,100 profit from the De Simone fundraiser. 
•	Upcoming Stawnichy’s Fundraiser - Board discussed and decided on prices for food items. Forms going out November 9/10, forms and payment due back November 24.
Treasurer’s Report:
•	Bank Balance - $17,500 as of November 1, not including rent cheques for August, September, or October ($1,850 each), not including fundraiser. Approximately $9,000 in bank.
•	AGLC updated  - Audit is underway, by December 18. Updated them with information on Board members, which they needed to ensure that we are all of age.
•	Registration with AB Government Registries – Submitted.
•	New Budget – Now that treasurer, Patiricia, knows financial details, she is working on the new budget.
Teacher’s Report:
•	Marine life – November 25/26, Class times affected: 3 Day AM: 10 am – 12:45 pm, 3 Day PM 11:45 am – 2:30 pm, 2 Day AM – 10:00 am - 12:45 pm, 2 Day PM 11:15 am – 1:30 pm. Will confirm and convey information to parents. 
•	Christmas concerts  - Very expensive for a holiday party for family outside of school. Parents said that in the past it has been two songs and a snack. Teachers think it is possible, one French song, one English song, then a little craft and snack. Held at the playschool in the evening. Break up classes so that 2Day/3Day morning kids come one evening and 2day/3day afternoon kids come the next evening. 
Registrar’s Report:
•	 1 spot in 2 day pm, which someone is currently inquiring. 
Purchaser:
•	Wishlist – Teachers are looking into how much new chairs would cost and how much the old chairs could be sold for. Hopefully chairs would come in before Christmas. 
Newsletter/Communications:	
•	Teacher Gifts – Questionnaire for teachers to answer about their favorite things, send to parents for gift ideas. Gift cards are also a good gift idea. 
New Business:
•	December 18 – Potluck and next board meeting
•	Genessa is leaving for three weeks and will communicate with parents
•	Teachers get a raise at beginning of 2016, which will affect fundraising buyout and/or fees for the next school year. 
Next Meeting: December 18 at 7:30 pm
Time Meeting Ended: 8:20 pm